JULIE Board Policies


The JULIE, Inc. Board of Directors is responsible for the issuance of procedural directives and guides for the membership as they relate to the operation of the corporation.


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JULIE Board Policies 2009


POLICY RESOLUTION #09-01
Requiring JULIE Customers to Provide Geographic "Place" Information required Under the Illinois Underground Utility Facilities Damage Prevention Act.
JULIE shall immediately discontinue the practice of assisting callers who are not able to provide dig site "place" information as required by Illinois state law.  Customers with incomplete information will have their request suspended and will be encouraged to research their dig site location and call back to JULIE within the same day.    
Effective:  March 18, 2009
POLICY RESOLUTION #09-02
Approving JULIE's Participation in the State of Illinois Department of Central Management Services' Joint Purchasing Program.
JULIE, Inc. staff shall complete all required registration and membership documents of the Illinois Department of Management Services to become an active participant in the State of Illinois Joint Purchasing Program.      
Effective:  November 18, 2009

 

JULIE Board Policies 2008


POLICY RESOLUTION #08-01
Relating to the Sunset Date for the OCARS WRTE Program.
The sunset date for the OCARS WRTE program shall be set for June 30, 2008.  JULIE shall discontinue and deactivate the use of the OCARS WRTE program on that date.  
Effective:  April 25, 2008

 

JULIE Board Policies 2007


POLICY RESOLUTION #07-01
Establishing Period of Time for JULIE Call Center Operators to Make Progress on Mapping a Locate Request. 
When using the mapping tool of Newtin, JULIE Call Center operators who have not been able to quickly identify the work site based upon the caller provided information shall assess their progress after two minutes.  If significant progress has been made, the operator shall remain in mapping for a short period until the work site is identified.  If it is clear after using the mapping functionality for two minutes, that the determination of the work site is not imminent, the JULIE Call Center operator shall abandon the map and complete the locate request without the further assistance of the map tool.  
Effective:  July 19, 2007
POLICY RESOLUTION #07-03
Relating to Mandatory Requirement of Member Companies and Their Subcontractors to Provide Section/Quarter Section Information OR Sufficient Dig Site Information to Allow for the Drawing of a Dig Site Polygon on Utility Locate Requests. 
All JULIE Members, and their subcontractors when they are performing excavation work on behalf of JULIE members, shall provide either 1) appropriate section and quarter section grid information; 2) sufficient address or descriptive information to allow the establishment or drawing of a dig site polygon; 3) sufficient address, street and cross-street information to allow for the determination of the appropriate section and quarter section grid(s) or 4) GPS coordinates for simple, single-site work areas for determination of a dig site polygon or appropriate section/quarter section during their locate request process through JULIE.  Requests from these groups that do not include this required information shall not be processed until appropriate information is provided.    
Effective:  July 19, 2007

 

JULIE Board Policies 2006


POLICY RESOLUTION #06-01
Relating to Increases in the JULIE Message Rate in Fiscal Year 2007.
JULIE message prices to members will be increased by fifteen cents on January 1, 2007 to compensate for forecasted reduction in outbound message volume and revenue as a result of the implementation of polygon mapping.  
Effective:  March 22, 2006
POLICY RESOLUTION #06-02
Amending the JULIE Membership Agreement to Include Townships and Counties in the Definition of Municipality. 
For purposes of the JULIE Membership Agreement, and when applicable, the term "municipal member" shall include a "county" or a "township" that is a member.    
Effective:  November 15, 2006
POLICY RESOLUTION #06-03
Establishing the Default Jobsite Buffer Zone on Newtin System. 
The default, minimal buffer applied to points and street segments identified by JULIE operators and WebTe users who are entering locate requests using Newtin call taking system is to be initially set to 300 feet in all directions from that point or street segment.  The board further resolves to authorize the JULIE Computer Committee to reduce this default buffer in selected counties known to have a high degree of street centerline accuracy should this possibility become available in the future.      
Effective:  November 15, 2006
POLICY RESOLUTION #06-04
Approving JULIE Inc.'s Participation in the State of Illinois Joint Purchasing Program. 
Pursuant to the rules promulgated by the Illinois Department of Central Management Services ("Department") in furtherance of the Joint Purchasing Act, that JULIE, Inc. does hereby agree on a voluntary basis to participate in the Joint Purchasing Program administered by the Department from the date of this resolution until such time as the Department is given written notice this resolution is revoked. 

Be it further resolved that Mark Frost, Executive Director and Karen Tunney, Director of Finance is hereby authorized and directed to execute on behalf of JULIE, Inc. all necessary forms, applications, requisitions and other documents related to this program.    
Effective:  November 15, 2006

POLICY RESOLUTION #06-05
Amending JULIE Inc.'s Design Stage Request Policies and Procedures.
The JULIE, Inc. design stage process be amended as outlined in the study group's recommendation report.  Further, the Governmental Affairs Committee is requested to consider adding amendatory language to a future JULIE law revision bill to recognize the process and provide for penalties to be levied for non-compliance.    
Effective:  TBD (as implementation and technology issues are resolved). 

 

JULIE Board Policies 2005


POLICY RESOLUTION #05-01
Authorizing a Cooperative Agreement with the Occupational Safety and Health Administration and the Illinois Commerce Commission.
JULIE, Inc., OSHA and the ICC will work together to form a voluntary cooperative relationship (Alliance agreement) for purposes such as training and education, outreach and communication and promoting national dialogue on workplace safety and health, particularly in reducing and preventing exposure to underground utility hazards and related issues.   
Effective:  March 16, 2005
POLICY RESOLUTION #05-02
Authorizing Staff to Provide a New Address Generation Report Service to Members.   
Staff at JULIE, Inc. will provide an address generation report service solely to JULIE members.  Members will be charged $50 each for reports that contain 1,000 addresses or fewer.  Members will be charged $100 each for reports that contain over 1,000 addresses.  To assist the Date Department in planning and the Accounting Department with invoicing, the pre-payment plan form will be amended to include a pre-order and payment option for this service.  
Effective:  March 16, 2005
POLICY RESOLUTION #05-03
Authorizing 811 Implementation Plan.   
Members of the JULIE, Inc. management team will implement the attached IVR model, develop a separate IVR path toward 1-866-772-1568 and establish an implementation period, from January 2-31, 2006, for telecommunications members to direct 811 calls.  Staff will also work closely with the Common Ground Alliance (CGA) to develop an education and awareness program.     
Effective:  July 21, 2005
POLICY RESOLUTION #05-04
Authorizing Requirement for Employees to Utilize any Type of Paid Leave Concurrently with FMLA Leave.
Effective January 1, 2006 and as authorized by the Family and Medical Leave Act, JULIE, Inc. will require all employees taking FMLA leave to utilize all available paid leave at the onset of their FMLA leave.  The use of paid leave will be required any time an employee remains on FMLA until the employee's paid leave is exhausted.  Employees should note that FMLA leave is limited to twelve (12) weeks during the applicable time period, whether the leave is paid or unpaid.      
Effective:  July 21, 2005
POLICY RESOLUTION #05-05
Authorizing the Addition of a Utility Contract Locator Vice President Seat on the JULIE Board of Directors. 
An eleventh non-voting board vice president category and seat be added to the JULIE Board of Directors to recognize the contributions of the contract locating industry to further utility damage prevention in the state of Illinois.     
Effective:  November 16, 2005

 

JULIE Board Policies 2004


POLICY RESOLUTION #04-01
Increasing Fixed Asset Threshold.
The fixed asset threshold be increased from $250 to $1,000 and that the useful life of computer software be allocated over 3 years.      
Effective:  July 20, 2004
POLICY RESOLUTION #04-02
Authorizing Contract for Services with the U. S. Navy.
In lieu of requiring an executed JULIE membership agreement, the JULIE staff is authorized to enter into a contractual vendor agreement with the U. S. Navy to provide excavation notification services to the federal naval reserve located in northeastern Illinois.  JULIE's corporate counsel shall be required to review all contract documents prior to execution by JULIE staff.       
Effective:  July 20, 2004

 

JULIE Board Policies 2003


POLICY RESOLUTION #03-01
Rescinding the Practice of Accepting Insufficient Notices. 
Non-emergency, routine utility locate requests, including those from homeowners, will only be accepted through JULIE with a legal start date and time, as defined in the Illinois Underground Utility Facilities Damage Prevention Act.  Further, excavators who insist that they will be digging prior to the two (2) working day notice will be encouraged to follow the state law and reminded of the potential dangers to life, personal property and the environment if they dig without utility notification.     
Effective:  March 19, 2003
POLICY RESOLUTION #03-02
In Support of Adding 28-Day Ticket Life Language to the JULIE Law. 
The JULIE Board of Directors supports the concept of a 28-day ticket life for utility locate requests processed through JULIE and directs the staff to work with the authors of HB2839 and other appropriate officials to create language to amend the Illinois Underground Utility Facilities Damage Prevention Act to achieve this.       
Effective:  March 19, 2003
POLICY RESOLUTION #03-03
Relating to the Mandatory Requirement of Small Drainage Districts to Participate as Members of JULIE, Inc. 
The JULIE Board of Directors supports the concept that small Drainage Districts in Illinois will be encouraged, but not required, to be mandatory members of the Illinois One-Call System.  The issue will be reviewed on an annual basis.       
Effective:  April 16, 2003
POLICY RESOLUTION #03-04
Relating to JULIE Member's Database Responsibilities. 
The JULIE Board of Directors formally recognizes that the responsibility for the accuracy of the Member database, any/all revisions and additions, and the authorized signature rests with the Member.     
Effective:  November 19, 2003

 

JULIE Board Policies 2002


POLICY RESOLUTION #02-02
Relating to the Creation of a Non-member Excavator Vice President Position.  
A non-voting vice president position for non-member excavators be created on the JULIE Board of Directors to provide greater input and a smoother transition when a board vacancy in the position occurs.      
Effective:  April 17, 2002
POLICY RESOLUTION #02-03
Relating to Increases in the JULIE Message Rate in Fiscal Years 2003 and 2004. 
FY 2003 message rates, for all categories, will be increased by .10 (ten cents) on April 1, 2003.  Further, FY 2004 message rates, for all categories, will be increased by an additional .05 (five cents) on January 1, 2004.     
Effective:  April 1, 2003
POLICY RESOLUTION #02-04
Relating to the Recommendation for Member Companies of Board Members and Their Subcontractors to Increase Their Use of Web Remote Ticket Entry for Utility Locate Requests. 
All JULIE Board Members and their subcontractors, when they are performing excavation work on behalf of JULIE members, are strongly encouraged to use Web Remote Ticket Entry, when feasible, during their locate request process through JULIE.      
Effective:  November 20, 2002
POLICY RESOLUTION #02-05
Relating to the Mandatory Requirement of Member Companies and Their Subcontractors to Provide Free Locating and Marking of Underground Facilities on Utility Locate Requests. 
All JULIE members and their subcontractors, when they are performing locating and marking of the approximate location of their underground facilities for excavation work, shall provide this service at no cost to the excavator.  Members may continue to charge a fee for any services involved with the Design Stage Request only.      
Effective:  November 20, 2002

 

JULIE Board Policies 2001


POLICY RESOLUTION #01-01
Relating to Mandatory Requirement of Member Companies and Their Subcontractors to Provide Section/Quarter Section Information on Utility Locate Requests. 
All JULIE Members, and their subcontractors when they are performing excavation work on behalf of JULIE members, shall provide appropriate section and quarter section information during their locate request process through JULIE.  Requests from these groups that do not include this required information shall not be processed.    
Effective:  July 18, 2001
POLICY RESOLUTION #01-02
Relating to Mandatory Requirement of Member Companies with 300 or Fewer Messages a Year to Participate in a Prepayment Plan.  
That JULIE, Inc. members who incur 300 or fewer messages per calendar year will be required to participate in a prepayment method of payment for services effective July 1, 2002.  JULIE, Inc. will provide a summary of the previous twelve months of activity every six months (each January and July).  Prepayments will be due 30 calendar days from the end of each quarter and minimum quarterly payments will equal at least 25% of the most current summary of activity.   
Effective:  July 1, 2002