The Illinois Underground Utility Facilities Damage Prevention Act states in part;
Conditions may exist making it unreasonable to request that locations be marked within 48 hours or by the requested date and time indicated on the notice, whichever is later. It is unreasonable to request owners and operators of underground utility facilities to locate all of their facilities in an affected area upon short notice in advance of a large or extensive nonemergency project, or to request extensive locates in excess of a reasonable excavation or demolition work schedule, or to request locates under conditions where a repeat request is likely to be made because of the passage of time or adverse job conditions. (220 ILCS 50/10 par 2)
To assist excavators and facility locators in managing large or complicated projects, JULIE offers the Joint Meet process.
Joint Meet Request
A Joint Meet is a meeting to openly discuss a large or complicated project and to exchange information such as maps, plans or schedules*. It is not a locating session and shall be held at the dig site. JULIE shall not recognize a Joint Meet request as satisfactorily fulfilling the statutory requirements of the Illinois Underground Utility Facilities Damage Prevention Act and shall require excavators that request a Joint Meet to additionally call or submit online, after the Joint Meet, a valid locate request/s in order to receive field locates.
* Large non-emergency projects may require multiple locating sessions to mark all affected facilities.
To request a Joint Meet, the following information must be given to the call center agent or the request will be suspended:
- All counties, cities and/or townships where the work will be performed and
- Street names involved in the project OR the north, south, east and west boundaries of the project OR the section number(s) in which the work will be done.
A Joint Meet Request is valid for one city or township per county. Extensive projects may require multiple Joint Meet Requests.
Design Stage/Planning Information Request
The Design Stage/Planning Information Request is beneficial for architects, engineers and others who are in the design or planning stage of a project and excavation is not intended in the immediate future.
When a caller indicates they are in the planning or design stage of the project, the information will be processed and they will be sent a list of affected member engineering contacts via fax or e-mail. It is then the responsibility of the individual making the request to contact each facility owner.
Member facility owners should respond to a valid design stage request within 10 working days upon notification by the designer in one of three ways:
- Provide drawings/prints of the location of the facility owner’s underground facilities at the proposed site.
- Show the location of the facility owner’s underground facilities on a drawing provided by the designer.
- Locate and mark the facility owner’s underground facilities at the proposed job site.
Designers should make reasonable efforts to prepare construction drawings which minimize interference with existing and proposed utility facilities in the construction area and follow the guidelines set forth in CI-ASCE 38-02 and depict on all appropriate documents the position and type of all known underground utility facilities obtained in the design stage process and a valid design stage request number. Some member facility owners may charge a fee for these services.
For information on the advantages of the Design Stage request, check out this short video featuring JULIE Damage Prevention Manager, David Van Wy and guest speaker, Daniel Rest of HBK Engineering.